Legalisation for Professionals

Amended 7th February 2018

Legalisation Notes for Notaries Version 3 can be downloaded from here

What we do

We will act as your clerk / agents in receiving documents for legalisation; take them to the Foreign and Commonwealth Office, Milton Keynes to be dealt with under the F.C.O. 24 hour Business Drop In Service; collect them with the apostille the next working next day; and post the documents back to you in your stamped and addressed envelope or by any other form of postage you may request and pay for. Time shall not however be  of the essence. We check the documents you have sent us; list them for the F.C.O. and pay the F.C.O. fee ourselves. We will try and resolve any problems with the documents with you for no extra fee. We also give a free directory entry to our client notaries at www.uknotary.net

Data Protection

We hereby confirm that client information you provide will only be used to carry out your instructions in obtaining legalisation of the clients documents and either returning them to you or to a third party by post or courier using only such information as the postal service or courier needs to deliver the documents.

Return Postage

For return postage and packing, we do not use the DX.  We will pay First Class return postage and obtain proof of posting.  Alternatively we will send by Recorded or Special Delivery but at the additional cost below, to include postage and packing.

Postage and Packing

We will prepare additional post and packing to return documents to you or your client by post or DHL.

If you wish us to attend to both postage and packing:-

  • We will send by Recorded Delivery (“Signed For”) for packages less than 500g for £7.00
  •  We will prepare and post using secure and tamper proof Special Delivery envelopes at a minimum charge of £12.00 for packets less than 500g.
  • We charge an additional £12.00 for AirSure or Signed For posting abroad up to 100g.

We can send documents up to 200g by DHL at £12.00 for the UK; £34.00 for the E.U.;£36.00 for Non-EU Europe; £38.00 for the U.S.A., Canada, and Mexico and £46.00 for the rest of the World.

We accept no responsibility for delivery either by Royal Mail,  DHL or any other courier

The Fees

Our basic fee is £20.00 each for each ONE of your client transactions with up to 3 documents per client. A client is the person or persons who are the Appearer. There is at present no V.A.T.

For each additional document over the first three per client, there will be an additional charge of £5.00 per document up to 10 further documents i.e. £68.00 in total. For 14 – 30 documents add £4.00 each; for 31 – 50 documents add 3.00 each. Thereafter please contact us to agree a figure.

The additional F.C.O. Fees are currently £30.00 per document.

As we have to pay the FCO fees our terms are strictly payment with order, by electronic bank transfer but we will treat your statement that payment has been made by bank transfer as an undertaking to that effect.

Our Bank Details are:-

Milton Keynes Legalisation Service, Barclays Bank, Milton Keynes, Code 20-57-44; Account No. 13365883

You may also pay by debit or credit card, but again there will be an administration fee of £5.00. to cover the card company charges to us. Please contact us with your card details.

Embassy Legalisation

Without fee or commission we will also send documents for consularisation to Blair Consular Services Ltd. who are totally independent of us. We will ask them to invoice you.

Once Blairs have acknowledged receipt of the documents to us, then it is your responsibility to deal with Blairs in the event of any delay or problems

Indemnity

Finally, as we have to, we record that it is a term of our retainer that at all times we shall be acting as your clerk or agents, and as such, under the umbrella of your professional indemnity policy. In this respect, you will treat us as if we were a member of your staff.

We shall not be responsible above the level of our fees for any loss or damage caused by any fault of ours, directly or indirectly, and in instructing us you agree that this is reasonable, and further agree to indemnify us against all actions proceedings costs claims and demands of whatsoever nature and howsoever arising out of or in connection with your instructions to us.

Milton Keynes Legalisation Service
P.O. Box 7569
Milton Keynes
MK11 9GH
Tel. 0843 289 8395

E.&.O.E. 30.05.17